2021 NYSC Exemption & Discharge Certificate Collection & Replacement

 

National Youth Service Cops (NYSC) Certificate of National Service (Discharge Certificate), Certificate of Exemption Collection Procedures, Guidelines and Replacement Procedures for Foreign and Locally Trained Graduates [Step by Step]

The National Youth Service Corps, NYSC has released the guidelines for collection and replacement of Certificates which includes Certificates of Exemption and Certificates of National Service (Discharge Certificates).

A. NYSC Discharge Certificate: This is the official document printed and presented by the body to all “served” corps members. By the “served”, it means such a graduate had registered for NYSC mobilization, participated in the three-week camping and posted to a place of assignment where he had been serving for the past 12 months.

B. NYSC Exemption Certificate: This is awarded or given to a graduate who doesn’t participate in the one-year service. Such a graduate could not be mobilized because he or she is over-aged (i.e. above 30) as at the time to register for NYSC mobilization.

NYSC disallows graduates above 30 to take part in the one year programme of service. Hence, instead of giving them a Discharge certificate (for the served ones), they are presented with Exemption letters.

Meanwhile, such an over-aged graduate must equally register for the NYSC mobilization but will not be mobilized.  His or her exemption letter will be delivered to the school. Hence, such a person may choose to pay for it online or wait for the school to receive it.

NYSC Exemption & Discharge Certificate Collection & Replacement Guidelines

1. Collection / Replacement of Certificates of Exemption

Below are the requirements for collection/replacement of certificate of exemption.

In accordance with the National Youth Service Corps Decree 1993 section 2 subsection (1) it is stipulated that;

"With effect from 1st August, 1985, a person shall NOT be called upon to serve in the service corps if, at the date of graduation or obtaining his diploma or other professional qualification" :

•  He is over the age of thirty (30) years
•  He has served in the Armed Forces of the Federation or the Nigeria Police Force for a period of more than nine months; or
•  He is a member of staff of any of the following:
•  The Nigerian Security Organization or
•  The State Security Service, or
•  The National Intelligence Agency or
•  The Defence Intelligence Service
•  He has been conferred with any National Honour.

These categories of persons are therefore exempted from service and issued with the Certificates of Exemption.

ELIGIBILITY

Nigerian Graduates either home or oversea trained who have the stipulated qualification of (B.SC, B.A or HND) from approved or accredited Institution by (NUC, NTBE or NCCE) are eligible for Exemption Certificate however while foreign trained graduates must submit their Certificates at the Mobilization Department for Evaluation.

PROCESS OF COLLECTION OF CERTIFICATE OF EXEMPTION

HOME TRAINED GRADUATES

The process begins from the Corps Producing Institutions.

The tertiary institutions attended.

The School submits the master list of their graduates alongside with the Senate approved result to NYSC.

A print-out is processed by NYSC classifying those to be called up for service and those to be exempted. This print-out is sent back to the Institutions for verification and corrections after which they are returned to NYSC as an agreed/corrected document.

With the print-out, the Certificates of Exemption are produced, documented and sent back to the Institutions for issuance to the appropriate persons.

Please note: Collection of Certificate of Exemption for home trained graduates is only done in the Institution of graduation and not in NYSC office.

FOREIGN TRAINED GRADUATES

The process begins with the evaluation of credentials and other related documents i.e. International passport.

After the evaluation of credentials the foreign trained graduate is then registered and this is physically done at the NYSC directorate headquarters, Abuja.

It is at the point of registration that the classification of who to be called-up or who to be exempted; is determined.

Certificates of Exemption are therefore produced for those exempted from service.

Such Certificates of Exemption for foreign graduates are to be collected at the NYSC directorate headquarters at the stipulated time communicated.

Please note:
Collection of Certificate of Exemption is grouped under the three batches of the service year, depending on the date of registration.

This equally would be communicated to exempted graduates at the point of registration.

Collection of Certificate of Exemption is strictly with identification such as International passport and the bearer MUST BE PHYSICALLY PRESENT.

CORRECTIONS/COMPLAINTS

Issues of complaints and corrections for home trained graduates are to be routed through the Institutions of graduation. The school then forwards such cases with necessary attachments such as photocopy of print-out to NYSC for the purpose of rectification or further necessary action.

Foreign trained graduates are to submit handwritten application with the attachment of photocopy of International passport –data page and original Certificate of Exemption to be addressed to the Director-General, NYSC NDHQ, Abuja, indicating their address and telephone number.

REPLACEMENT

In the case of loss of Certificate of Exemption, the following steps are to be taken. 

•  Home Trained
•  A letter of notification/request routed through the Institution of graduation and addressed to the Director-General, NYSC.
•  Police Extract/Report
•  Court Affidavit
•  Where available, a copy of the lost Certificate of Exemption
•  Foreign Trained
•  A letter of notification/request addressed to the Director-General, NYSC.
•  Police Extract/Report
•  Court Affidavit
•  Photocopy of International passport
•  Where available, the copy of the lost Certificate of Exemption
•  It is the policy of the Scheme not to reprint lost or burnt Certificates. Letters of Confirmation are issued instead. 

2. Modalities for the collection of Certificate of National Service (Discharge Certificate)

Certificate of National Service is issued to State Secretariats at the Directorate headquarters through the State Certification Officers thrice a year for delivery to deserving Corps members.

Only Corps members duly discharged from National Service and Certificated on presentation of letters of clearance from employers, CDS Inspectors and I.D card are issued with Certificates.
 
Those who benefited from WAP loan facility are issued theirs on full repayment of the loans.
Corps members with pending disciplinary case(s) are not certificated until he/she is cleared.

LOST CERTIFICATE OF NATIONAL SERVICE

In the case of loss of Certificate of Exemption, the following steps are to be taken.

•  Police Extract/Report
•  Court Affidavit
•  Letter of Introduction from where the Ex-Corps member is discharged i.e. State of Service
•  Where available, a copy of the lost Certificate
•  It is the policy of the Scheme not to reprint lost or burnt Certificates. Letters of Confirmation are issued instead. 

ERROR IN CERTIFICATE

Upon noticing any error on your Certificate, return it immediately to the State Certification Officer for possible correction where the error is traceable to NYSC.

Certificates are produced based on what the Ex-Corps member penned on the format during the orientation exercise.

In case you are to proceed to NYSC NDHQ for collection of corrected Certificate, the following are required of you:

Letter of Introduction from the NYSC State Secretariat addressed to the Director-General.
Handwritten application.

Valid I.D Card NOTE: Certificate of National Service is not issued by proxy